ROC & Secretarial Compliance
Annual filings, board and shareholder documentation, statutory registers and event-based corporate filings — the recurring administrative backbone that keeps a company in good standing with the Registrar of Companies.
The corporate housekeeping that keeps a company in good standing.
ROC and secretarial compliance is the recurring administrative backbone of running a company in India — annual filings, board and shareholder meeting documentation, statutory registers, and event-based filings triggered by changes in directors, share capital, or registered office. While individually routine, a missed or delayed filing can create disproportionate downstream issues — flagged compliance status, director disqualification risk, or complications during due diligence for a future transaction.
For India subsidiaries of multinational groups, this practice also coordinates closely with corporate secretaries and legal counsel of the overseas parent, ensuring local filings stay aligned with group-level corporate actions.
- Annual ROC filings — AOC-4, MGT-7/7A
- Board and general meeting documentation
- Statutory register maintenance
- Event-based filings — directors, capital, registered office changes
- Corporate governance advisory and documentation
The yearly cycle, on schedule.
Every company incorporated in India has a defined annual compliance calendar with the Registrar of Companies (ROC) — financial statement filings, annual return filings, and the board and shareholder meetings that need to be held and documented in support of them.
- Filing of financial statements (Form AOC-4) and annual return (Form MGT-7/7A)
- Board meeting and Annual General Meeting documentation
- Director's report and other statutory report preparation support
- Statutory register maintenance — members, directors, charges
- Compliance certificate preparation
Changes that need to be reported as they happen.
Beyond the annual cycle, a range of corporate events trigger filing obligations within prescribed timelines — appointments and resignations of directors, changes in shareholding or share capital, and changes to the registered office or company name.
- Director appointment, resignation and KYC filings
- Share allotment, transfer and capital structure change filings
- Registered office and company name change filings
- Charge creation, modification and satisfaction filings
- Filings related to mergers, demergers and other restructuring events
Beyond filings — board and governance documentation.
For companies preparing for fundraises, listings, or simply maturing their governance practices, we advise on board composition, committee structures, and the documentation that supports good governance — work that frequently coordinates with our IPO Readiness practice.
- Board and committee composition advisory
- Related party transaction approval process documentation
- Corporate governance policy drafting and review
- Secretarial audit support